Privacy Policy

This Privacy Policy was last updated on 2022-11-01, past versions can be found in the IJRU archive.

Enquiries may be directed to privacyofficer@ijru.sport.

Summary - Information we collect

Introduction

1. The International Jump Rope Union (IJRU) processes personal data in its capacity as the international governing body for jump rope/ rope skipping. We take data protection seriously and we are committed to following data protection legislation to ensure we safeguard integrity, accessibility and confidentiality of personal data.

2. This Privacy Policy (hereinafter - “the Policy”) contains information on the types of personal data that are collected, the ways in which the data is collected, and the rights that you have when we register personal data about you. The aim of the Policy is to ensure that IJRU handles personal information responsibly and transparently, and to provide a consistent approach to personal information processing.

3. When we refer to “we”, “our” or “us” in this Policy, we are referring to IJRU and, where applicable, to IJRU affiliates. When we refer to “you” or “your” we refer to you as a user of the Services.

4. This Policy has been approved by IJRU Board of Directors (hereinafter - “IJRU BOD”) and shall be effective retroactively and from the date of ratification by IJRU BOD. It was created in accordance with IJRU Constitution and may be amended from time to time.

Definitions

1. “Continental Organizations” – means National Member Countries, formed from their respective geographic Continent by IJRU.

2. “Competitor” – means a person who is taking part in competitions.

3. “Member” – means an individual officially affiliated with or joined the Recognized Member on the membership terms.

4. “National Governing Body” (NGB) – means an organisation that governs and administers a sport on a national basis as provided by the highest sporting authority in that country.

5. “National Member Country” – means a Recognized Member of IJRU who governs the sport of Jump Rope/Rope Skipping in an individual country.

6. “Official Activities” – means IJRU Championships and/or IJRU sanctioned events involving Jump Rope/ Rope Skipping.

7. “Personal Information” – means any information that can be used to distinguish, identify, or contact a specific individual. It includes, but is not limited to name, date of birth, home address, telephone number, email address, athletic information.

8. “Privacy Officer” – means the primary point of contact for advice on privacy matters in an organization. The Privacy Officer may be contacted at: privacyofficer@ijru.sport. This position may be maintained temporarily by the Ethics Panel until an individual is appointed by the IJRU Board of Directors.

9. “Recognized Member” – means the national organization or representative of a country recognized and affiliated by IJRU in a country or sport country recognized by IJRU.

10. “Sensitive Information” – means information to be afforded a higher level of privacy protection than other Personal information. This may include, but is not limited to medical history, current medical information, police checks, nationality, or disability backgrounds.

11. “Services” – refers to all digital services such as websites, mobile applications, connected TV applications, newsletters, registration systems, online professional services and other business resources available via website: https://ijru.sport/ or other resources managed by IJRU alone or in cooperation with its affiliates and/or other IJRU partners.

12. “Officers” – means any person elected or appointed to any position within IJRU, the Continental Regions, IJRU recognized Member Countries and/or any person appointed into any position pursuant by IJRU.

Scope

1. Certain services provided by IJRU require you and/or Members to furnish Personal Information owing to IJRU’s legitimate Interests in its membership. As a result, it is essential that IJRU appropriately protect the Personal Information that we process both to meet legal standards and to ensure the continued confidence and trust of those involved in Jump Rope/ Rope Skipping.

2. This Policy sets forth a minimum, common set of rules to which IJRU must conform when collecting and handling personal information. Further, National Governing Bodies (hereinafter - “NGBs”) must conform to the standards set out in this Policy when sending information to or collecting information on behalf of the IJRU or when using IJRU Services.

3. Information collected by IJRU Anti-Doping Panel, IJRU Ethics Panel, and IJRU Disciplinary Panel will have further safeguards, above and beyond what is listed in this Policy, to ensure the protection of Sensitive Information. These safeguards can be found in IJRU Anti-Doping Rules and the respective Charters and Procedural Manuals.

Collection

Purpose for Collection

1. IJRU collects and uses Personal Information for the following purposes:

   1. To ensure compliance with IJRU rules and regulations, including but limited to IJRU Constitution, IJRU Code of Ethics, IJRU Code of Conduct, IJRU rules documents, IJRU Anti-Harassment Policy, or decisions by Congress of IJRU Board of Directors;

   2. To facilitate use of Services, to process registration and enable authentication with IJRU and specific IJRU Official Activities;

   3. To carry out the organization and administration of IJRU Official Activities, maintain and develop the Services;

   4. To advise you about IJRU Official Activities and other events of reputable organizations that may be of interest to you;

   5. To contact you for the purpose of conducting surveys relating to the quality of IJRU Official Activities;

   6. To honour you for excellence though special awards and profiles;

   7. To notify you of future IJRU Official Activities that are likely to be of interest to you;

   8. To assist IJRU broadcast partners in publishing information on IJRU Official Activities, events, and participants;

   9. To manage IJRU Services and communicate with you, including by sending you information on updates of rules and policies, or promotional communication if you opted-in in accordance with relevant law (while offering you the possibility to opt-out at any time), or answering your questions/request;

   10. To respond to emergency situations involving or requiring medical treatment;

   11. To regulate reporting and compliance, gather statistics, analyze your activity on the Services, offer you a personalized experience, for instance, by offering services and advertising by select partners, where allowed by relevant policies and based on your preference.

2. By not providing information, it may jeopardise your ability to participate in programs or competitions, or to apply for employment or volunteer positions within IJRU. If it is impractical for IJRU to deal with an individual as a result of the requested information or consent, IJRU may refuse to do so.

Processing Personal Data

IJRU does not actively collect any sensitive personal and therefore may not be able to request your consent prior to processing data of this nature if/when provided. IJRU does not verify your Personal Information provided by you unless otherwise prescribed by relevant rules and procedures or if required by applicable law.

IJRU processes personal data in the following ways

Membership information

1. IJRU processes personal data about Members necessary for your membership and involvement in rope skipping/ jump rope. The registration of membership information is a precondition for participation in IJRU events.

2. Information that may be processed includes name, contact information (i.e. name, email, address, phone number, social media accounts), family relationships, enrolment in competitions, results, your roles within your NGB and other information relating to membership and activities. If you do not personally register your information, your information will be registered by your NGB or Club that you are in contact with.

Information about Other People

1. IJRU also process the personal data of people who are registered in the IJRU system without being Members. These people include guardians or persons undertaking roles in sporting activities that do not require them to be members of sporting bodies. If you do not personally register your information, your information will be registered by your NGB or Club that you are in contact with.

Information specifically for high-performance athletes

1. IJRU may collect and process personal data relating to high-performance sports endeavours, such as applications, physical tests, and health information.
   Applications and registrations of physiological data in connection with testing etc. Are subject to the consent of the individual athletes. IJRU will not process this type of health information without your consent.

Websites and Social Media

1. IJRU may collect, use, and publish your likeness with your express consent to do so, for the purposes of marketing and promotion of the sport and/or IJRU itself, subject to the governance of IJRU Media Committee. IJRU reserves the right to the use of media provided to IJRU by the subjects depicted in such media, as well as to media already accessible by public domain.

2. Subscriptions may be available for newsletters containing current news items and important information from IJRU. Subscription is voluntary and means you will receive e-mails containing what you have chosen to subscribe to.

3. IJRU may use third-party services to send out newsletters on our behalf. Those third parties may serve as a data processor for this service. Information that is supplied will be stored by them, and will not be passed on to third parties.

4. You may unsubscribe at any time.

Cookies

1. IJRU website(s) may use cookie files. IJRU website(s) uses Google Analytics to store the cookie files. Information about the storage of cookies can be found in the respective Google cookie policy (Google Analytics).

2. IJRU does not require mandatory consent to the cookies’ installation on your device when you use the Services. Cookies can be disabled on your internet browser to prevent this information from being collected, but the enhanced website experience may be lost. You may delete the stored cookies at any time in the system settings of your browser, as well as change your browser settings to accept or decline by default all cookies or cookies from certain sites.

3. In some cases, the cookies that we use may collect information about your interactions with our website and digital resources.

4. IJRU may use tools to analyse traffic, patterns of use, and trends on our webpage. The data that these tools collect is used to optimise the user experience and to tailor the contents on the website.

Personnel Management

1. IJRU processes personal data in order to be able to perform necessary personnel management tasks. The personal data that is processed for this purpose may include personal details, evaluations, absences, education, and position.

2. Personal data held for personnel management purposes is retained for as long as the person in question remains involved with IJRU. Some information will be retained after the relationship comes to an end. The personal data of applicants is deleted one year after the application is submitted, unless the person is appointed.

Collection from Third Parties

1. In some circumstances, IJRU may collect information from third parties. Examples of such third parties may include, but are not limited to, the World Anti-Doping Agency (WADA), Court of Arbitration for Sport (CAS), NGBs, National Member Countries, Sport Countries, and Continental Organizations.

2. IJRU may rely on third parties to collect and/or process your information.

3. IJRU may authorize third parties to launch or operate digital services necessary for conducting IJRU activities. In such cases, third parties may share information that they collect about you with us where appropriate or necessary to provide you with their Services. The relevant policies and terms of services of third parties will duly specify that. IJRU ensures that necessary and relevant safeguards are in place when contracting a third party.

Retention

1. IJRU will retain your personal data for as long as is necessary for the purposes for which the information was collected and processed, or for as long as required under the applicable laws and regulations.

2. This means IJRU retains Personal Information for as long as is necessary in order to fulfil an agreement on membership and in accordance with requirements governing retention times provided for in laws and regulations. The obligation to retain information will vary depending on the applicable legislation and may also continue to apply after a person’s active involvement in jump rope/ rope skipping has come to an end.

3. Where processing is based on your legitimate interest to provide the service to you, we may process your data until you unsubscribe or unregister. Records and results are processed on the basis of public interest and will be stored until they are no longer relevant to the public or have historical value. Processing based on contract may continue until all activities related to the contract have concluded, including any internal processes.

4. If you wish to have any Personal information removed from IJRU database, you may have the right to the removal of such information via your IJRU account (where applicable) or by request to the Privacy Officer.

Storage

1. Your Personal Information is usually processed and stored in the United States of America. Your Personal information may be processed in the European Union and Netherlands under applicable law or due to technical reasons, such as use of the third parties’ servers. IJRU may utilize Microsoft Cloud Storage platform, located in the Netherlands, for storage of Personal Information.

2. For the purposes and legal basis processing described in this Policy, your Personal Information may be transferred outside of the country of your residence to the territory that may have data protection rules that are different from those of your country. If you are located in a jurisdiction where transfer of Personal Information to another jurisdiction(s) requires your consent, use of IJRU website or relevant IJRU Services will be considered your express and unambiguous consent to such transfer, storage, and/or processing of the information in the subsequent jurisdiction(s). You may stop using IJRU Services if you do not agree with such transfer of your Personal Information.

3. Officers, Judges, and Officials have access to Personal Information for the purpose of exercising their professional tasks. IJRU implements adequate technical and organizational measures to protect Personal Information against unauthorised, accidental or unlawful destruction, loss, alteration, misuse, disclosure or access and against all other unlawful forms of processing, that include among other measures limiting access to the information and requiring passwords, login credentials, and/or authentications.

Data Sharing

1. Content offered by IJRU Services or on IJRU website may include information manifestly made public such as competitions and results, competitor biographies, and information pertaining to participants, coaching staff and other persons involved in the Official Activities, and other relevant events. The publication will consist of information disclosed by competitors and other concerned persons in the context of their participation in Official Activities and other relevant events, interviews and other media events, media publications or through other means and subsequently compiled by us.

Reasons for Disclosure

1. IJRU may use and disclose your Personal Information in the following circumstances:

   1. To streamline the administration and registration process for you and Members willing to participate or attend Official Activities, IJRU occasionally discloses Personal Information to other organizations that are involved in or associated with Official Activities and provide services to IJRU. In particular, IJRU is assisted by affiliates who help us deliver the Services to you, such as hosting, travel services or customer identity during Official Activities, email communication, third party web and social media services for serving advertisements.

   2. For the purposes of administering its Anti-Doping Protocol under IJRU Anti-Doping Rules, IJRU discloses Personal Information of Members to the Anti-Doping Panel and any third-party testing agencies as required. In cases such that the Competitor, wishing to participate in an IJRU Competition, requests to withdraw a consent to such disclosure, the Competitor shall acknowledge that IJRU cannot determine the Competitor’s eligibility and, therefore, the Competitor’s participation in the Competition is not possible.

   3. IJRU will occasionally disclose the name, photograph, athletic and Jump Rope/ Rope Skipping accomplishments to the media and general public for the purpose ofbroadcasting IJRU events and for honouring Members for excellence to the general public.

   4. To IJRU publishers, for each IJRU Official Activity, for the purpose of creating programs in which are listed the names, age category, and country they are affiliated with, as well as the date and time of the Official Activities they are participating in.

   5. IJRU may determine the amount of Personal Information, which is necessary in disclosure for the administration of its policies and procedures, including the Procedural Rules and the process of investigating and resolving complaints. In such cases, extra care will be taken to ensure no further information to be disclosed than is necessary to administer the relevant protocols, and the information disclosed is only used for the administration of said protocol. This may mean that information is redacted from documents, pseudonyms are used to protect identities, or other measures are taken to protect or obscure information where deemed necessary by the Privacy Officer.

   6. On consent or request of the individual, IJRU may submit Personal Information to third parties on behalf of an individual, such as in a letter of reference or request for member data release.

   7. In emergency circumstances, and with prior consent, a member of IJRU may release Personal Information concerning an individual for the purpose of obtaining proper medical attention for said individual.

   8. On consent or request of the individual, IJRU may release Personal Information to media and broadcasting partners for the purposes of marketing and promotion of the sport and/or IJRU itself. This may include likeness, photos, video recording, oral or written statements.

2. Other than as outlined here, and as permitted or required by law, IJRU does not disclose Personal Information without consent.

Safeguards

1. The IJRU strives to maintain technical and organisational safeguards to minimise the risk of any data processing it carries out.

Your Rights

Right to Access Information

1. Everyone has the right to be informed of the type of personal data processing that IJRU conducts and of fundamental information about this processing.

2. If you are registered in IJRU’s system you are entitled to know what information about you is registered and if you did not provide the data yourself, you have a right to know the source of the information. Examples of this include personal data registered in competition events. Access is granted upon application in the form of an overall overview of the information held.

3. You may require the data controlled to expand on the information specified above insofar as this is necessary in order for you to protect your own interests.

Rectification, deletion and restrictions on the processing of personal data

1. If IJRU processes personal data about you that is incorrect, incomplete, or that IJRU does not have the right to process, you may require IJRU to rectify or delete the incomplete information.

2. IJRU is required to respond to requests for access no later than within thirty (30) days of the date on which the request was received, unless particular circumstances make it impossible to respond within this time limit. In that case, IJRU must provide a provisional reply detailing the reason for the delay and when a full reply is likely.

3. You have the right to protest against your processing of your data. If the information is incorrect or incomplete, or if we are processing personal data that we have no right to process, you have the right to require us to rectify, supplement or delete this information within thirty (30) business days after we receive a request for this to be done. You have the right to require the processing of personal data to be restricted during the period in which we are investigating the appropriateness of this processing.

Withdrawal of Consent

1. If the processing of your personal data is based on consent that you have given you may withdraw this consent at any time you wish. IJRU will then delete your personal data unless IJRU has the legal right to retain the information for archiving purposes in the public interest or in accordance with some other legal right. Your withdrawal of your consent will mean that your relationship with sporting organisations will be terminated and that any roles and offices you may hold will come to an end. The withdrawal of consent will not affect the lawfulness of the processing that was conducted before consent was withdrawn.

Right to Complain

1. You have the right to make a complaint where you feel your privacy rights have been infringed. Complaints may be submitted to the Ethics Panel through the Complaints Process, or to the Privacy Officer. IJRU will honour any such requests or objections as required under applicable law and may require authentication of your identification before considering such requests.

2. Persons subject to the General Data Protection Regulation (GDPR) have the right to submit a complaint with a supervisory authority.

3. To the extent provided by applicable law, you may also be subject to other rights not specifically mentioned herein.